Privacy Policy
Statement on data protection
Mannvit is concerned in safeguarding the reliability, confidentiality and security of the personal data it handles. This privacy policy covers personal data concerning Mannvit’s external stakeholders, such as customers, contractors, consultants and customer and supplier contact persons. Mannvit’s privacy policy sets out why personal data is collected and how it is handled.
Personal data means any personally identified or personally identifiable information, i.e. information which can be traced, directly or indirectly, back to a particular individual.
This privacy policy aims to inform you of what types of personal data are collected, how the company uses them and who has access to them.
Responsibility
Mannvit uses or handles personal data collected by the company either as a controllor or processor. Mannvit is controller of the personal data provided to the company.
Collection and handling information
Mannvit collects information on customers, suppliers and other contact persons and is obliged to store such information in accordance with relevant legislation and regulations, contracts and consent from the registered individual or in respect of other legitimate interests of the company.
Mannvit collects personal data on its customers for three purposes: to afford them access to goods and services in accordance with the provisions of trade contracts, to ensure that services are tailored to their needs and to send them information for marketing purposes.
Mannvit collects only such information as is needed to provide advice or services at any given time. If a customer chooses not to provide personal data, Mannvit may not be able to provide the requested service.
Mannvit collects information from job applicants to assess how well the applicant is suited to a given position and to be able to contact the applicant and their reference providers.
Mannvit keeps a list of recipients of marketing material from the company. Such recipients may request to be removed from this list at any time. Photographs may be taken at company events, which may subsequently be posted on the Internet or other media. If any of our events are recorded, efforts are made to inform participants of such at the event itself.
Personal data on customers, suppliers and contact persons used by Mannvit
Mannvit collects and stores various types of personal data on its customers. Various types of personal data on you may be collected depending on whether you are a customer of the company yourself or whether you represent a legal person transacting business with the company.
The following are examples of customer personal data used within the meaning of the Icelandic Data Protection Act:
- information on contact persons, such as name, ID No., e-mail address, telephone number and job title
- communication history and e-mail correspondence
- accounting information, including VAT number and special invoicing requests
As well as the above, Mannvit may also collect and use other types of information provided by customers and customer contact persons and information needed by the company for its operations. Information is chiefly used to draw up formal and informal service contracts with the company’s customers and to discharge obligations deriving from services to customers. Such use is based on our legitimate interests in ensuring that customers receive good service.
As a rule, Mannvit obtains personal data directly from customers or their contact persons. Information can, however, also come from third parties, e.g. Creditinfo, government authorities, courts and other service providers of the customer.
Personal data on job applicants used by Mannvit
The following are examples of job applicant personal data used within the meaning of the Icelandic Data Protection Act:
- Basic information, including:
- Name
- ID No.
- Gender
- Nationality
- Home address
- Home telephone number
- Mobile telephone number
- Personal e-mail address
- Education
- Previous employment
- Other information, including:
- CV
- Introductory letter
- Letters of reference
- Photograph
As a rule, Mannvit obtains personal data directly from applicants. Information can, however, also come from third parties, e.g. Registers Iceland, processors and consultancy agencies.
While their application is still in Mannvit’s recruitment system, applicants may at any time log in and update the information which has been registered. Job applications and all applicant personal data are deleted six months after the application is received or is updated. Applicants can at any time send an e-mail to personuvernd@mannvit.is and ask for their data to be deleted.
Disclosure of personal data
Mannvit does not use personal data for any other purpose than that for which it was collected. The company does not keep personal data any longer than is deemed necessary, in accordance with relevant legislation, regulations or provisions of contracts entered into by the company.
Mannvit discloses information to third parties only with legal authorisation, with the consent of the individual in question or in accordance with the provisions of contracts entered into by the company. Mannvit is authorised to share personal data with third parties (processors) who are service providers or contractors of the company for the purpose of completing a project or providing customers with a service or product under contract. Mannvit provides processors only with such personal data as is deemed necessary to achieve this objective.
Where processors or other third parties are given access to personal data, Mannvit safeguards confidentiality and ensures that the data in question is deleted once processing is completed. Mannvit does not lease or sell your personal data.
Data security
Mannvit places great emphasis on ensuring that personal data is stored securely. Mannvit ensures that the relevant technical and organisational security measures are in place to guarantee that data is handled securely at any given time.
Mannvit’s privacy policy is reviewed regularly, and it is company policy that it should be clear and concise on how the company collects personal data and for what purposes it are used. Mannvit reserves the right to amend this privacy policy at any time, without notice. Any new version shall be indicated by means of a version date. Any questions regarding the handling of personal data and Mannvit’s privacy policy should be sent by e-mail to personuvernd@mannvit.is.
Mannvit’s Privacy Policy, approved 10 July 2018.